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What to write when your wedding plans change

You’ve put in months, years, maybe decades of planning. You’ve memorised the seating chart, checked and finalised the guest list and painstakingly picked the menu to accommodate the dietary requirements of all invited. Your preparation is just perfect and you’re ready to tie the knot. Sometimes, though, the universe has other plans for your Big Day – true love never did run smooth, after all.


Perhaps your venue has had a last minute double booking, you’ve had to delay the day for personal reasons, or – as unfortunately keeps happening in these times – coronavirus has curtailed the celebrations. Whatever the reason for your change of plans, we’ve put together a guide on what to write when your wedding plans change – from how to word a wedding postponement card, to the etiquette of informing your invitees about the new order of service.


And when you're ready to message your guests, try our online wedding tool to make your wedding admin blissfully easy.


General rules

  • First and foremost, remember that this day is for you and your partner. Whatever the situation may be, it’s important to remind yourself that it is okay to put the needs of you and your new husband or wife first.

  • Give people as much notice as possible when things change. This may seem obvious, but if people are carving out time in their lives to witness your joyous union, you should do them the courtesy of letting them know as soon as you can if things are going to be different.

  • Always be polite and understand that a significant change in date or location may impact whether people can attend or not. Try to process those feelings in advance of sending the postponement card and be prepared for what that might mean to you.

  • Make sure that every single person on the guest list is aware of the new arrangements and that all the details are correct.


What to write if the pandemic has reduced your wedding party size

If restrictions to wedding sizes due to the pandemic means that your big celebration can’t be quite so big anymore, you’ll need to make the tough decision on who can come and who can’t. What might be tougher is not knowing how many people you would be allowed. But if you were planning on having a large gathering, the chances are that there will be a large percentage of your guests who wouldn’t be allowed to attend.

If you word it in the right way, then those who you sadly no longer have space for should completely understand and be happy that your day is still going ahead nonetheless. Especially if you mention a celebration including them in the not-too-distant future.


Hello family & friends,

We wanted to give you an update on our wedding. Unfortunately, though not unexpectedly, we are unable to go ahead with our special day in the way we had originally planned, and sadly that means we can't share it with all of you lovely people.

We won’t let corona put the breaks on our vows though. So come xx/xx/xxxx, we are still planning to tie the knot in a small ceremony for close family.

We would then love to celebrate with all of you at a party some point in the near future when the guidelines allow it.

Lots of love,
Xxx


What to write if the pandemic has reduced your wedding party size but you will stream the ceremony

*Hello family & friends,

We wanted to give you an update on our wedding. Unfortunately, though not unexpectedly, we are unable to go ahead with our special day in the way we had originally planned, and sadly that means we can't have all of you lovely people at the ceremony.

We would still love to include you in our day though, so we will be sending a link for you to attend the ceremony online. Feel free to dress in wedding attire or your pyjamas!

Lots of love,
Xxx


What to write if your wedding is postponed without a new date

With the COVID19 pandemic taking its toll on wedding celebrations across the world, many couples have found themselves with no real clue as to when they might finally be able to say ‘I do’. Time is of the essence when it comes to wedding updates. Send out a mass email to all guests as soon as you know that things are no longer going ahead and then send one of our postponement cards with more details.

If you’re still hoping to get married in the near future try:


Dear All,

We’ve had to press pause on our big day for the time being. We’re devastated that we can’t celebrate our love with you as we’d planned, and we’re just as disappointed as you. But with the world the way it is right now, we’re unable to commit to a date just yet. We’ll let you know as soon as we know more, and we hope you can still join us – whenever that may be.

Love (nearly) Mr & Mrs/Mrs & Mrs/Mr & Mr xxxx


What to write on a wedding postponement card

A wedding postponement card is much like a Save the Date card, in that it gives the main information about the date of your wedding in a short and clear way. (And beautifully designed too if it’s from Papier.)

So keep it short and sweet:


Save our new date!

Unfortunately the wedding of Elle and Kay has been postponed.

We hope you can join us on our new date of xx/xx/xxxx

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What to write if there’s a date change

If you’re one of the lucky few who’ve managed to find a date amidst the uncertainty of the pandemic – congratulations! You should celebrate the fact that you’ve managed to snag a date and finally get hitched.

Perhaps you’ve realised you just can’t wait any longer to be together forever and you’ve had to speed along the process, or maybe you’ve opted to delay the day to give yourselves more time to realise your dream wedding. Whatever your decision, tell your guests as soon as you’ve firmed up the fateful date.

To tell your guests you’re postponing, try:


To our nearest and dearest,

We’re so excited to have you with us as we celebrate our special day and we can’t wait to see you on our special day (and hopefully on the dancefloor). In light of current events, we’ve had to push the wedding back, and we’re now getting married on xx/xx/xxxx. We really hope you’ll still be able to attend. Please RSVP to the new date by xx/xx/xxxx.

Love from the happy couple x


If you’re moving the date to a time closer in the future, go for:

To our lovely friends and family,

Surprise! We’ve taken the decision to move our wedding a little sooner than anticipated. Our new date will be xx/xx/xxxx. We know it’s short notice, but we hope you’ll understand and still be able to celebrate with us. Please RSVP to our new date by xx/xx/xxxx.

Love from the groom and groom


What to write if there’s a venue change

Suddenly hosting a very different wedding from the one you’d imagined? Maybe your party is considerably smaller or bigger than you’d first planned. It might be that the sought-after spot you had always dreamed of has become available on short notice. If you’ve found yourself hosting your wedding in a new venue and it means a considerable change of location for your guests, be sure to tell them as soon as possible to avoid drop-outs and to give people time to plan new arrangements.


If the wedding is in a far-flung destination, write:

Dearly beloved,

We are gathered… somewhere different today to witness our upcoming union. Our wedding will now be taking place at XXXX, same time, same date. We understand this is a change of plans, but the new space is beautiful, and the day will be all the more memorable in our new venue. We can’t wait to join you on our special day. Directions and alternative accommodation options are attached.

Mr & Mrs xxxx


If the wedding is closer to the original location, go for:

Dear friends and family,

Just a little update to tell you that we’ve settled on a new location for our wedding on xx/xx/xxxx. We’ll be just down the road at XXXXXX, and all hotels and taxis should still be easily accessible, but be sure to note down the new address and postcode for when you’re finding the venue. All timings remain the same.

Lots of love xxxxx & xxxxxx


What to write if your wedding is cancelled

Sometimes, weddings just aren’t meant to be. At such a hard time, it can be exhausting to try and find the right words to inform your guests of the sad news. Keep it brief and tell people when you are both ready to share the news.


Dear all,

It’s with a heavy heart that we’re announcing that our wedding is cancelled. Thank you all for your love and support in getting this wedding together – we’re so lucky to have such wonderful friends and family at this tough time.

Xxxxxxx & Xxxxxx


If you’re in a pinch and needing to amend your wedding plans, use our digital wedding tool or pick one of our wedding postponement card to help take the pressure off and to help you navigate a tricky time a bit more smoothly.